Let's talk

The Deft Core Custom software · Milan

Custom software, built around your business.

We learn how your company works, then build the system around it: clients, projects, operations, costs, payments, documents, tasks and reports in one place. Automations where they save time, AI only where it helps.

Tell us how your business works

Eight parts of a company. One system in the middle.

Your business.

Clients, projects, operations, costs, payments, documents, tasks, reports.

Every company already has this information. Usually in eight different places.

The problem

Information is not a system.

  • Clients: in inboxes and chats
  • Projects: one spreadsheet each
  • Operations: in someone's head
  • Costs: in supplier invoices
  • Payments: bank and invoicing, apart
  • Documents: folders and attachments
  • Tasks: in group chats
  • Reports: rebuilt by hand
  1. What needs my attention today? Nobody knows.
  2. What is still to be collected? It is in three places.
  3. What is the margin on this project? Known at the end.

6 questions an owner should answer in a minute: what needs attention today, how the projects are going, what we are spending, what is still to be collected, what the margin is, what is late. The system answers them from the company's own records.

One system.

  1. Disconnected
  2. Aligned
  3. Connected
  4. One system

The same information, connected: every client, project, cost and payment in one place, with an owner, a status and a history.

One system. Built for one company.

What we build, shown in Deft Control: a working system we made with a fictional company. Yours has your modules, your words and your workflow.

How we work

Five steps. A written scope and a fixed price.

  1. Step 01: listen Understand In writing · no call required You tell us how the company works; we map it back to you.
  2. Step 02: draw Design Written scope · fixed price Modules, words, steps, roles, rules and reports, designed around the company.
  3. Step 03: build Build On a tested core Built on our tested base and loaded with your real data.
  4. Step 04: launch Launch With your team Your team starts using it, with training and close support.
  5. Step 05: maintain Maintain Monthly Hosting, backups, monitoring, fixes and small improvements. New modules are quoted separately.
The Deft Core on the oak counter of a small restaurant in morning light, a phone and a reservation book beside it.

From chaos to system.

Blueprint

How a project moves through the system.

  1. Quote accepted The client, the quote and the contract, in one record.
  2. Project opened Budget, stages, owner and dates, straight from the accepted quote.
  3. Costs recorded Supplier invoices and hours land on the project as they happen.
  4. Payments tracked Invoiced, collected, late: visible without asking anyone.
  5. Margin reported Status and margin per project, without assembling a spreadsheet.

Deft Control · showroom

A working system, not a presentation.

To show the level of software we deliver, we built Deft Control: a complete system running a fictional company with synthetic data. It is an example, not a product. Yours is built around your company.

Deft Control · showroom

The owner's view: what is late, what is over budget, the expected margin, what is still to be collected.
  1. What needs attention The owner's view: what is late, what is over budget, the expected margin, what is still to be collected.
  2. A project Budget, costs to date, payments and margin, on one page, as it happens.
  3. Quotes Every quote with its status, and the ones waiting too long for an answer.
  4. Tasks Who does what, by when, on which project.
  5. Documents Contracts, certificates and invoices attached to the right client and project.
  6. Reports Margin per project and the numbers the owner asks for, generated from the records.

Showroom · fictional company · synthetic data · real software

Quote accepted → Project opened → Costs recorded → Payments tracked → Margin reported

After launch

Care.

Built once. Looked after every month.

  • Hosting in the EU Daily backups, and restores tested, not assumed.
  • Monitoring Checks that run on their own; a failure reaches a person.
  • Support Email and phone in working hours, from the people who built it.
  • Monthly review What changed, small adjustments, what we suggest next.

Monthly care is a defined allowance, not unlimited development. New modules are quoted when you need them.

Showroom

Open a working system.

Deft Control runs a fictional company with synthetic data. Every visitor gets a private copy: open it, click around, nothing is real and it resets.

What the system organises

Four parts. One system.

  • Clients. Every client, quote and contract in one place. Clients and contacts; Quotes and follow-ups; Contracts and documents; Client portal; History of every exchange.
  • Projects. Every project, order or job, and how it is going. Budgets and progress; Tasks with owners and due dates; Team and roles; Files and approvals; Alerts with a reason.
  • Money. What you spend, what is still to be collected, what you earn. Costs per project; Supplier invoices; Payments and what is late; Margin, now and at the end; Exports for the accountant.
  • Control. The owner's view, ready without assembling it by hand. What needs attention today; Weekly reports; Automations on your rules; Imports from your spreadsheets; AI where it helps.

The system behind the business.

The object at the top of the page, explained: eight parts of a company, connected in one system built around the way it works, and looked after every month.

Next step

Choose where we start.

Every system starts with a conversation in writing. Tell us where it hurts first; the system connects the rest.

Clients, quotes and contracts live in inboxes and folders.

Tell us how it works today

Built for

  • Owner-led companies with many projects, orders or contracts at once
  • Operations spread across spreadsheets, email, chats and invoicing software
  • Teams that need clients, costs, payments and documents in one place
  • Companies that want software to fit how they work, not the reverse

Not a fit

  • A website, a campaign or marketing
  • An app off the shelf with a monthly subscription
  • Accounting, payroll or tax advice